Rush Town Board Minutes – 2007/06/13

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Rush Town Board
June 13, 2007
A regular monthly meeting of the Rush Town Board was held on Wednesday, June 13, 2007 at the Rush Town Offices, 5977 East Henrietta Road and was called to order at 7:00 p.m.
Present: Councilman Donald Knab
Councilman Richard Anderson
Councilman Thomas Doupe
Councilwoman Lisa Sluberski
Supervisor William Udicious
Others: Frank Pavia, Attorney for the Town of Rush
Gerald Kusse, Code Enforcement
Jeff Adair, Monroe County Legislator
Meredith Ray, Henrietta
Jeff Starkweather, Middle Road
William Riepe, Henrietta
Rick Spencer, Rush Mendon Road
I Approval of Minutes, May 23, 2007
RESOLUTION #114
Councilman Doupe moved that the minutes of the meeting of May 23, 2007 be approved with the amendment on page two, paragraph seven of adding “Councilman Doupe asked for specific examples of lack of coverage and Councilwoman Sluberski offered none. Supervisor Udicious stated that he was not aware of any lack of coverage.” Councilman Doupe seconded the motion.
Roll: Councilman Knab aye
Councilman Anderson aye
Councilman Doupe aye
Councilwoman Sluberski aye
Supervisor Udicious aye carried.
II Approval of Abstract
RESOLUTION #115
Councilman Knab moved BE IT RESOLVED, that having audited all the claims against the funds listed on the abstract, I move that all claims in the amount of $59,156.90 be allowed for vouchers #2 through #62. Councilman Anderson seconded the motion.
Roll: Councilman Knab aye
Councilman Anderson aye
Councilman Doupe aye
Councilwoman Sluberski aye
Supervisor Udicious aye carried.
Councilman Knab asked if the numbers on the abstract could be changed to continue from the former financial program used in order to avoid confusion in the future if a voucher was being researched. Town Clerk Henry stated that she would discuss the request with the finance director and have him contact the vendor to determine if this was possible.
III Correspondence
1. Stuart Brown Associates Inc. re shared municipal services incentive grant program
2. Additional information from Sunking Inc. is being circulated for the Board’s review.
3. Memo from Don Reynolds, Budget Director re 2008 budget
IV Reports of Officers and Committees
1. Town Board – Councilman Doupe reported on a conference call from LaBerge Associates regarding the possibility of the development of the town center. A tour of the town was taken and recommendations will be made with a number of concepts proposed that might effect changes in zoning and different densities. A further report will be made soon by Councilman Anderson and himself.
The Rush Library has been approached by the Rush Henrietta Rotary about assisting them in the construction of a gazebo to the rear of the library. The library has been working on this project for some time and has consulted with Architect Majed El Rayess who has provided them with preliminary sketches. Supervisor Udicious stated that he had also been approached by the Rotary with their desire to help the town. Their funds are limited and he had suggested to the Rotary that the Library project would be within their means.
Mr. Doupe stated that the Rotary had built the Tinker Museum gazebo and with the donated labor and materials that they acquired, the $35,000 project only cost about $4,500 to complete.
Councilwoman Sluberski reported that the Recreation Supervisor continues to work on her summer program and fall festival. The Recreation Supervisor requested that the cost of the after school program be revisited as she felt the cost was reducing the number of enrollees.
2. Town Clerk – Town Clerk Henry reported on her attendance at the Tax Collector’s Conference and stated that one of the major topics was the Middle Class Star rebates. The other important topic was the Governor’s Commission on Local Government Efficiency and Competitiveness that may recommend to the state that certain local offices might better be consolidated, perhaps at the county level, there by saving money at the cost of customer service.
3. Supervisor – As part of the Qualities Communities Grant project there will be the construction of a kiosk at the site of the former Rush Station. This will be an eagle project and involve no cost to the town. A similar structure is on the Linear Trail at Quaker Meeting House Road.
Supervisor Udicious stated that he was in the process of getting quotes for the installation of a grate over the stream between the library and the property at 1911 Rush Scottsville Road. There is the feeling that this area may become an attractive nuisance to children and an injury may result. The cost appears to be about $10,000.
V New Business
1. New York State Deferred Compensation Plan – After discussion the board decided that this plan be offered to all eligible town employees and that there is no cost to the town.
RESOLUTION #116
Councilman Knab moved WHEREAS, the Town of Rush wishes to adopt the deferred Compensation Plan for Employees of the State of New York and Other Participating Public Jurisdictions (the”Plan”) for the voluntary participation of all eligible employees; and
WHEREAS, the Town of Rush is local public employer eligible to adopt the Plan pursuant to Section 5 of the State Finance Law of the State of New York; and
WHEREAS, the Town of Rush has reviewed the Plan established in accordance with Section 457 of the Internal Revenue code and Section 5 of the State finance Law of the State of New York; and
WHEREAS, the purpose of the Plan is to encourage employees to make and continue careers with the Town of Rush by providing eligible employees with a convenient and tax favored method of saving on a regular and long term basis and thereby provide for their retirement;
NOW, THEREFORE it is hereby:
RESOLVED, that the Town of Rush hereby adopts the Plan for the voluntary participation of all eligible employees; and it is further
RESOLVED, that the appropriate officials of the Town of Rush are hereby authorized to file copies of these resolution and other required document with the President of the State of New York Civil Service Commission.
Councilwoman Sluberski seconded the motion.
Roll: Councilman Knab aye
Councilman Anderson aye
Councilman Doupe aye
Councilwoman Sluberski aye
Supervisor Udicious aye carried.
2. Annual Audit – Supervisor Udicious reported that it was required of the town that annual audits be performed either in house or with a professional auditing firm. This has not been done in a number of years and although a check sheet of items to check has been provided by the state, the Attorney for the Town was asked for a recommendation of auditing firms that he was familiar with. EFP Group (Eldredge Fox Porretti LLP) has been suggested and a price quote for services has been requested. Councilman Knab stated that he felt he was not qualified to perform an audit and he recommended hiring a professional.
3. Pin Point Contracts – This contract would be to increase the amount of the drawing account held by Pin Point Group to provide software and hardware support to the Town of Rush.
RESOLUTION #117
Councilman Doupe moved that the Supervisor be authorized to sign a contract with Pin Point Group to create a drawing account in the amount of $5,000.00 rather than $2,500.00 to provide software and hardware support services for the Town of Rush. This contract is subject to the approval of the Attorney for the Town. Councilman Knab seconded the motion.
Roll: Councilman Knab aye
Councilman Anderson aye
Councilman Doupe aye
Councilwoman Sluberski aye
Supervisor Udicious aye carried.
RESOLUTION #118
Councilman Knab moved that the Supervisor be authorized to enter into a contract with Pin Point Group to provide a DLC380 computer server system for a cost not to exceed $9000.00 and subject to the approval of the contract by the Attorney for the Town. Councilman Doupe seconded the motion
Roll: Councilman Knab aye
Councilman Anderson aye
Councilman Doupe aye
Councilwoman Sluberski aye
Supervisor Udicious aye carried.
4. Fire Marshal position –
Supervisor Udicious read the resolution of the Henrietta Town Board canceling the contract with the Town of Rush to provide fire marshal services effective July 6, 2007.
RESOLUTION #119
Councilman Knab moved that the Rush Town Board accepts the termination of the Intermunicipal Agreement with the Town of Henrietta to provide fire marshal services to the Town of Rush. Councilman Doupe seconded the motion.
Roll: Councilman Knab aye
Councilman Anderson aye
Councilman Doupe aye
Councilwoman Sluberski aye
Supervisor Udicious aye carried.
Supervisor Udicious stated that an ad for a fire marshal is being placed on the Website and in the Pennysaver with a response requested by June 30th. Councilwoman Sluberski asked who would cover until a new marshal was in place and Supervisor Udicious stated that Code Enforcement Officer Kusse would be able to perform that function.
Open Forum
Rick Spencer suggested that the position of Fire Marshal be posted with the NYS Dept. of Labor as there is no cost and a wider range of applicants could be reached. He provided the contact person to the Town Clerk.
Councilman Knab made a motion to adjourn the meeting. Councilman Anderson seconded the motion and the board was all in agreement.
Time: 7:50 p.m.
Respectfully submitted,
Linda G. Henry
Town Cle